1. Check the name(s) and e-mail address(es) of the recipient(s)s ​
檢查收件人的名稱和電郵地址 ​ ​
一間大公司可能有三四個John 五六個Iris ​
究竟係send畀John Chan 定係 Johnny Chan ​
Jennifer Ma 定係Jenny McKinney ​ ​
千祈要check清楚啦 ​
​
對外 Send 錯畀客人 洩漏咗客人/公司嘅機密 當然後果嚴重​
對內 Send錯畀同公司嘅同事 其實都係好大鑊 ​
有啲文件可能只限公司某部門的同事查閱 ​
所以一定要小心選擇收件人 ​
If you use Outlook, type the first name or surname, then press Ctrl+K to get the email address.​
But do double check to make sure that is the correct recipient.​
​
2. Subject line - clearly spell out what the email is about ​
說明電郵目的 或 主題 將最關鍵資料 放在主題內 ​
電郵標題經常被忽視，但這一點至關重要，方便日後查找相關訊息，一目了然 。 ​
Subeject: ​ Re: re: re: re: re: re:…. ​
Subject: ​ Pls come in ​
Subjecct: ​ Let's talk ​
已經re咗幾十次 不如Delete Re: ​
重新寫過合適嘅標題 ​
等大家都清楚知道呢個電郵係講啲咩 ​
​
參考以下例子 ​
• Team name​
• Reference number e.g. matter number, invoice number​
• Date​
• Event name​
• [Action required] Probation review - Finance Manager - due by 22 Jun 2020​
• [Urgent] Catering arrangement for lunch seminar ​
• [Approval required] *Final draft* Info Security Policy ​
• Sales report for Q1-Q2 2020​
​
3. Proofread the content - check the grammar and punctuation ​
核對電郵內容 ​ 文法 串字 標點符號 ​
- Don't just rely on spellcheck; make sure you're using the correct tenses ​
- Punctuation (question mark, comma, full-stop) ​
- Capitalization​
​
"DO NOT USE ALL CAPS. THESE MAKE IT SEEM LIKE YOU ARE SHOUTING AT THE RECIPIENT."​
​
大寫在書面英文中意味着強調和嚴肅​
用全部大寫用 ​
讓人覺得不禮貌​
​
4. Attachment and links - make sure they work ​
確保附件及連結沒有錯漏 ​ ​
- Don't forget to attach the documents in correct version and format ​
- There shall be no broken URL ​
​
5. Formatting ​
字體 對齊 換行與行間距 確保格式一致 ​
如有House style 採用公司規定預設格式設定 ​
- Heading/sub-heading; colour; font size and type 標題用粗體或間線 ​
- Keep it neat. ​ Don't overuse bold/colours. 不要過度使用多種顏色 ​
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#開會 #辦公室 #扮工 #會議 #你老闆#正能量 #香港​
#成功 #英語​
#演講訓練 #口才訓練​
#成長記録 #求職 #提問技巧​
#英語學習 #spokenenglish #Englishspeaking #englishteacher #Englishtips #英語 #takeaction​
#停課不停學 #香港學生​
#positivevibes #meetings #hkjobs #職業 #職人 #職場 #溝通 #打工

1. Check the name(s) and e-mail address(es) of the recipient(s)s ​
檢查收件人的名稱和電郵地址 ​ ​
一間大公司可能有三四個John 五六個Iris ​
究竟係send畀John Chan 定係 Johnny Chan ​
Jennifer Ma 定係Jenny McKinney ​ ​
千祈要check清楚啦 ​
​
對外 Send 錯畀客人 洩漏咗客人/公司嘅機密 當然後果嚴重​
對內 Send錯畀同公司嘅同事 其實都係好大鑊 ​
有啲文件可能只限公司某部門的同事查閱 ​
所以一定要小心選擇收件人 ​
If you use Outlook, type the first name or surname, then press Ctrl+K to get the email address.​
But do double check to make sure that is the correct recipient.​
​
2. Subject line - clearly spell out what the email is about ​
說明電郵目的 或 主題 將最關鍵資料 放在主題內 ​
電郵標題經常被忽視，但這一點至關重要，方便日後查找相關訊息，一目了然 。 ​
Subeject: ​ Re: re: re: re: re: re:…. ​
Subject: ​ Pls come in ​
Subjecct: ​ Let's talk ​
已經re咗幾十次 不如Delete Re: ​
重新寫過合適嘅標題 ​
等大家都清楚知道呢個電郵係講啲咩 ​
​
參考以下例子 ​
• Team name​
• Reference number e.g. matter number, invoice number​
• Date​
• Event name​
• [Action required] Probation review - Finance Manager - due by 22 Jun 2020​
• [Urgent] Catering arrangement for lunch seminar ​
• [Approval required] *Final draft* Info Security Policy ​
• Sales report for Q1-Q2 2020​
​
3. Proofread the content - check the grammar and punctuation ​
核對電郵內容 ​ 文法 串字 標點符號 ​
- Don't just rely on spellcheck; make sure you're using the correct tenses ​
- Punctuation (question mark, comma, full-stop) ​
- Capitalization​
​
"DO NOT USE ALL CAPS. THESE MAKE IT SEEM LIKE YOU ARE SHOUTING AT THE RECIPIENT."​
​
大寫在書面英文中意味着強調和嚴肅​
用全部大寫用 ​
讓人覺得不禮貌​
​
4. Attachment and links - make sure they work ​
確保附件及連結沒有錯漏 ​ ​
- Don't forget to attach the documents in correct version and format ​
- There shall be no broken URL ​
​
5. Formatting ​
字體 對齊 換行與行間距 確保格式一致 ​
如有House style 採用公司規定預設格式設定 ​
- Heading/sub-heading; colour; font size and type 標題用粗體或間線 ​
- Keep it neat. ​ Don't overuse bold/colours. 不要過度使用多種顏色 ​
​
​
💎Let's speak and up and shine ​
📍Boost your communication confidence​
Follow @positiff.eng for workplace English tips​
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#職場應對 #職場英語 #workplaceenglish ​
#面試技巧 #interviewskills​
#演講訓練 #口才訓練 #說話技巧 #簡報技巧 #publicspeaking #communication #presentation ​
#港式英語 #Chinglish​
#英語學習 #英語口說 #spokenenglish #Englishlearning #englishteacher #Englishtips #英語導師 #英語培訓 ​
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#職場英語#雅思技巧